Job Position Descriptions Club Positions

Job Description

FOOTBALL CLUB PRESIDENT

Reports to : Executive committee

SKILLS REQUIRED

• Good working knowledge of the club, rules, constitution etc
• Understanding of league operations
• Ability to delegate
• Experience in a leadership role
• Good Listener
• Well developed decision making skills
• Ability to negotiate successfully between members
• Experience with planning operations
• Ability to manage people and lead meetings

DUTIES

• Facilitate planning
• Provide guidance and leadership
• Chair and manage meetings
• Manage and control Annual General Meetings
• Monitor budgeting
• Represent the club in public

Job Description

FOOTBALL CLUB VICE PRESIDENT

Reports to : Executive committee

SKILLS REQUIRED

• Good working knowledge of the club, rules, constitution etc
• • Understanding of league operations
• • Ability to delegate
• • Experience in a leadership role
• • Good Listener
• • Well developed decision making skills
• • Ability to negotiate successfully between members
• • Experience with planning operations
• • Ability to manage people and lead meetings

DUTIES

• Perform president’s duties when president is unavailable to:

• Facilitate planning

• Provide guidance and leadership

• Chair and manage meetings

• Manage and control Annual General Meetings

• Monitor budgeting

• Represent the club in public

Job Description

FOOTBALL CLUB SECRETARY

Reports to : Executive committee SKILLS REQUIRED
• Well developed communication skills.

• Ability to supervise others.

• Organisational skills.

• Ability to delegate tasks.

• Communication

• Ability to liaise with external parties

• Report writing skills

DUTIES

• Maintain a register of all members, sponsors and other relevant groups.

• Convene all club meetings and advise all potential attendees.

• Prepare venue for each meeting and arrange catering if required.

• Record detailed minutes of meetings.

• Liaise with the association regarding registrations, player transfers, and complete other required paper work.

• Liaise with the local media, clubs and other community organisations.

• Communicate information to members from the league, local and state governments and other external bodies.

Job Description
FOOTBALL CLUB
TREASURER
Reports to : Executive committee

SKILLS REQUIRED

• Financial background and awareness of accounting procedures.

• Understanding of GST and related procedures.

• Honesty.

• Ability to keep accurate records.

• Attention to detail.

• Ability to work in a logical manner.

DUTIES

• Maintain up-to-date records of all income and expenditure.

• Ensure all monies received is recorded and banked promptly.

• Prepare and distribute invoices/accounts for services rendered.

• Maintain the club’s cash flow and level of petty cash.

• Manage payments for any paid employees and honorarium payments to volunteers.

• Submit tax returns and income tax payments for employees as required.

• Prepare all necessary financial statements for the annual report.

• Prepare financial accounts suitable for auditing and provide the auditor with all necessary information.

Job Description
FOOTBALL CLUB
REGISTRAR
Reports to : Executive committee

SKILLS REQUIRED

• Organised.

• Well-developed communication skills.

• Efficient money handling skills.

• A good working knowledge of the club

DUTIES

• Develop and maintain an accurate database of all players, members and sponsors.

• Regularly provide an updated version of this database to committee personnel.

• Ensure that all players are registered and have paid their membership.

• Process all membership and player registration transaction.

• Work with the treasurer by providing money received and the contact name of players who have not paid their membership.

• Become the first contact for all players regarding inquiries about their registration.

• Provide the secretary with membership figures on a regular basis.

• Always encourage new members and players to join the club.

Job Description
FOOTBALL CLUB
VOLUNTEER COORDINATOR
Reports to : Executive committee

SKILLS REQUIRED

• Conceptual skills.
• Managerial skills.
• Technical skills.
• Effective communication skills.

DUTIES

• Attract and recruit new volunteers to the club.

• Develop clear job descriptions for all required staff.

• Ensure the right person is found for each job.

• Identify ways of training volunteers if they do not have the required skills for the role.

• Supervise volunteers or allocate other members to supervise.

• Identify methods of recognising volunteers.

• Revise volunteer duties as needed.

• Communicate and liaise with committee members on a regular basis.

Job Description
FOOTBALL CLUB
RISK MANAGEMENT OFFICER
Reports to : Executive committee

SKILLS REQUIRED

• An understanding of all club policies and procedures.

• Effective communication/leadership skills.

• Motivated

• Creative, eye for detail.

• Flexible

DUTIES

• Raise awareness of issues associated with risk within the club and surrounds.

• Complete match day checklist.

• Complete other checklists as required.

• Develop a risk management plan.

• Develop policies and procedures that will address risk issues.

• Keep an up-to-date record of minutes of all risk management meetings, training records and incident reports.

• Organise training and education on risk management.

Job Description
FOOTBALL CLUB
COUNCIL LIAISON OFFICER
Reports to : Executive committee

SKILLS REQUIRED

• Effective communication skills

• Organised

DUTIES

• Liaise with local council regarding ground usage.

• Ensure all payments to council are up to date.

• Ensure all council requirements are abided by, such as liquor licence laws, signage, food regulations.